How to migrate Exchange Public Folder to Office 365 using EdbMails

Exchange public folders contain all important information related to an workgroup in an organization and provide users access to common folders for sharing information. In this migration, it is necessary to migrate public folders separately to Office 365. They are managed by a single administrator and does not require any PowerShell scripting.

Advantages of using a public folder

• It is easier to organize projects using public folder.
• They function as collaborating tool in a team.
• Calenders in public folders enable a group of users to track a common deadline and adhere to it.
• They can be made available to everyone in the organization.
• No need of giving control of mailboxes to multiple users.

EdbMails to the rescue

Without proper planning, users/admins may be held back with Public Folder migration due to its large size. Thus, migration of public folders from Exchange to Office 365 via manual methods consume time, and also it may lead to longer than expected downtime.

To overcome this, you can use EdbMails Exchange to Office 365 migration tool which ensures quick and easy migration of Public Folders with practically zero downtime. It provides many different features like high service availability, incremental migration, secure configuration. During Exchange to Office 365 migration, all mailboxes and public folders stored in the Exchange database will move to Office 365.

To top it additionally, EdbMails has a user-friendly GUI which allows you to perform migration operations without having to know much scripting and coding. What’s more, the application is also lightweight and comes with an easy installation. Let’s see how to migrate Exchange public folder to Office 365 with EdbMails Exchange migration.

Things you need to know before migrating public folders to Office 365

Download and Install the EdbMails application on your system. If you want to perform only public folder migration from Exchange to Office 365, it consumes 20 mailbox license using EdbMails migration tool. This means to say that you can perform unlimited Public folder migration with the 20 mailbox license.

You need to follow the steps below to perform this migration operation

Step 1: Connect to Source Exchange Server

To do this, you need to login to the source Exchange account and it should be a Global Admin account. If you want to connect using global admin user then select ‘Connect using global admin user’ and select ‘Connect to Public Folder’ and click on ‘Next’. When you use Global Admin Account, it lets you use the single Global Admin account to migrate any Exchange server mailboxes. It is not required to login for every user in the organization.

Step 2: Choose ‘Use Autodiscover Email’

If you choose ‘Use Default connection’, you need to enter the IP address and exchange version manually to access the source Exchange server mailboxes. With Autodiscover Email, you need to only enter the username and password of your exchange account which will resolve any ‘Exchange Server Name’ and ‘Exchange Version’ conflicts.

After successful login, it will display a message box as shown below. If you choose “yes” it will display a list of previously stored mailboxes.

If you choose “No” next window will open to display a list of options. You need to select one of them.

Step 3: Selecting the public folder or its sub-folder on the source server.

In this part, you can choose any folder that you want to migrate. There will be 2 types of migration, among those you have to select anyone.

• Full Migration: The first migration is always a full migration. It migrates the entire data from source to the destination.
• Incremental Migration: It will migrate only those items by comparison which have not been migrated previously to avoid duplicate items. All subsequent migrations to the target/destination are incremental migrations.
  

Step 4: Click on the ‘Migrate to Office 365’ button to continue.

Step 5: Connect to Target Office 365 Server

Since this is a migration from Exchange to Office 365 you need to enter your target Office 365 credentials. Select whether to connect as ‘Global admin’ or a ‘Specific User’ and select ‘Connect to Public folder’.

Step 6: Map Source and Target Public folder or mailbox

You can map source mailboxes to destination mailboxes by using the following methods

• Allow the application to automatically map the mailboxes.

  It is possible to map the mailboxes automatically if the target mailbox is present.

  

• Create mailboxes manually and map the mailboxes.

  If the mailboxes are not present in your target server then you can Login to your Office 365 account and Create the mailboxes manually. Later you can map that mailbox for migration.

  

Step 7: Start Public folder migration operation. You need to click on ‘Continue’ button to start the migration process.

During migration operation, you can see this window. After completion of migration operation, it will display an appropriate message. The ‘View Log’ button displays the log entries where you can check for details about the migration process.

With EdbMails Exchange Migration, the migration process is fast and easy.

Other functionalities of this tool include,

• Incremental migration and easy to manage.
• Migrating all item types from Exchange.
• Stopping and resuming migration process.
• Extensive language support.
• Secure and safe migration.

Test all the features with the trial version

If you want to test EdbMails migration tool, you can download a demo version from edbmails.com. The trial version comes with a limitation in that it performs migration of only 30 items per folder. But allows you to test and play around with all the features. Feel free to contact our 24/7 customer service right away if you have any questions about the working of our product or wish to leave us a feedback.

Video: https://www.edbmails.com/pages/exchange-public-folder-migration-to-office-365-video.html

User Manual: https://www.edbmails.com/pages/exchange-public-folder-migration-to-office-365-guide.html