In the present day scenario, people work with remote access. Most of the data sharing and access happens in the cloud. When security is written in screaming words, organizations need to jump on the bandwagon and follow safe and secure migration practices to make sure that they don’t get into deep waters later.
Why enterprises prefer OneDrive?
When you subscribe to Office 365 for business applications, it automatically comes bundled with OneDrive to stash all your important data in the cloud that Microsoft offers. You can also move your data from one OneDrive business account to another OneDrive business account. Office 365 subscription plan in addition contains many applications like Word, PowerPoint, Outlook, SharePoint, Teams, etc, along with OneDrive. A user has also the freedom to choose from an array of other cloud storage services. However, an advantage of OneDrive is that it offers company wide collaboration similar to Sharepoint. Onedrive is also tagged to the same user ID of the Office 365 account. Employees can easily share the latest photos from a seminar they have attended or save important company documents. With Office 365, an admin can easily remove OneDrive for a person who is no longer an employee in that company. It can be said that OneDrive gives centralized access when coupled with Office 365.
Some of the best practices to adopt for OneDrive migration
Some of the factors you should know before starting the migration operation so that it makes it a hassle free affair.
- Chalk out a plan and do your homework.
Before migrating, it is advisable to retain all the data that needs to be migrated and clean up the rest. When teams collaborate, junk data tends to accumulate over time. There might be multiple copies of the same data strewn all over leading to confusion and creating unwanted duplicates.
- Keep everyone in the loop.
Since OneDrive is a collaboration platform, everyone will have their individual data stored in it. A sudden migration without informing everyone might come as a rude shock if they later find out that one of their important documents has gone missing. Informing users gives them sufficient time to do a quick backup on their local PC’s to brace for any disasters.
- Keep a backup copy on your local system or server.
Migrations from reputed providers like Microsoft normally don’t end up in problems. But to embrace the worst case scenario with open arms, it is always advisable to make a backup copy of the one drive data onto a local server, a tera byte hard-drive or existing hardware resources.
- Search alternate ways for content that cannot be migrated.
OneDrive comes with size limitations. Embedded URL’s, documents with deny permissions, corrupted files, folders with long paths and names may not be migrated. These have to be migrated manually or an alternate plan must be found out.
- Make use of the trial version of an application.
Some companies are very sceptical when it comes to data migration. Manual migration is usually a tedious affair and tends to test the patience. Some others don’t prefer to teach their old dog new tricks and endure the existing conditions as long as possible. Corrupted data can drag companies into ruins. So instead of making the entire process seem complicated, users wanting to do the shift using a third part tool can make use of trial version of the software. They can try this out on a dummy account to see how well it works. If satisfied, they can actually use it for their own needs to avoid unnecessary stress.
- Examine and Evaluate.
Before partying hard and counting the chickens before they are hatched, it is also equally important to verify the migration to check if everything is in the proper place and position. Important data if missed, can be picked up from bits and pieces using existing backups.
Migration of OneDrive data using EdbMails tool.
EdbMails one of the best options for OneDrive migration from one Office 365 tenant to another. It can be used to migrate OneDrive folders, documents, photos, audio, video across the tenants. Using EdbMails, OneDrive metadata can also be migrated. What’s worth noting is the zero impact on users during the migration operation.
How to perform the migration using EdbMails application
EdbMails one of the best options for OneDrive migration from one Office 365 tenant to another. It can be used to migrate OneDrive folders, documents, photos, audio, video across the tenants. Using EdbMails, OneDrive metadata can also be migrated. What’s worth noting is the zero impact on users during the migration operation.
Step 1: Download and install the latest version of EdbMails application from edbmails.com and launch it.
Step 2: Select ‘SharePoint Sites, OneDrive, O365 Groups & Teams Migration’ option and click the ‘Let’s Go!‘.
Step 3: Connect to Office 365 account with the correct credentials.
Step 4: Select the required sites and sub-sites. then, Choose the migration type as ‘Full migration‘ or ‘Incremental migration‘.
Step 5: Click the ‘Migrate to SharePoint, OneDrive, Group, Team’ button to continue.
Step 6: Login to destination Office 365 account with appropriate URL and credentials.
Step 7: Map the Source and Target folders and click ‘Continue’
Step 8: You can watch the progress during the migration operation.
Conclusion: Although OneDrive may offer plenty of advantages, one should be clever enough not to get caught in the traps during data migration. A strategic and a planned approach proves to be a beneficial factor to circumvent unexpected hurdles. By keeping these tips in mind it is possible to achieve successful migration.
More information about OneDrive migration operation can be obtained by visiting: https://www.edbmails.com/pages/onedrive-migration-guide.html
Video: https://www.edbmails.com/pages/onedrive-migration-video.html
