Export Public Folder to PST
Public folders are used to organize and share data for easy collaboration within an organization. As public folders store data in deep hierarchy it is always easier to find what you are looking for. A public folder can contain emails, posts, documents etc. Prior to Exchange Server 2013, the Public folder was stored in Pub1.edb file, however, for all recent versions of Exchange it is stored in the Exchange database .edb file itself.
Why export Public folder to PST?
- The data within Exchange EDB file cannot be directly accessed. Hence it is better to have Public folder EDB converted to a more accessible format like Outlook PST.
- The only way to access Public folder is when EDB file is mounted. Public Folder contents can be accessed from supported versions of Outlook or even the Outlook Web App (OWA).
- Large organizations will have bulky Public folders over time which can increase server response time. So, to reduce bulk, one can migrate public folder mailboxes to PST file.
- Archive public folder data locally for any future use or as a backup for use when there is Server failure.
With public folder export to PST, you can not only archive all your public folder data locally for access anytime you want, but also ensure that your Public folder remains less bulky and in turn decrease your server response time. So, the next question is how do we extract public folders from edb file?
How to export Public folder to PST?
Exchange Management Shell cmdlets like New-MailboxExportRequest, unfortunately, do not work with Public folders. So, for public folder export to PST, you will have to make use of Outlook as a workaround, this is explained below:
Steps to export exchange Public folder to PST using Outlook
- Open Outlook and make sure it is connected to source Exchange Server.
- Goto File -> Import/Export.
- Select “Export to a file” and click Next
- Select “Outlook Data file (.pst)” and click Next.
- Goto the top level of public folders you want. Make sure “Include Subfolders” is checked and click Next.
- Name the PST file according to your wish and choose the export location and click Finish.
Disadvantages of using Outlook
- Rather time consuming and tedious.
- Not suitable for large organizations with many top-level folders.
- If there are many top-level folders one will have to compromise the hierarchy and group them under other top-level folders for export.
As seen from the above discussion, it is quite clear that there are no simple Exchange Management shell scripts that will allow you to export Public folder to PST. The manual method using Outlook is also quite tedious. Hence, the best and easiest way to get the job done without any hiccups would be to use EdbMails for public folder export to PST. With EdbMails you can export public folder to pst exchange 2007, export public folder to pst exchange 2013 and exchange 2010 export public folder to pst.
Benefits of using EdbMails to export public folder edb to pst
Some of the advantages of using EdbMails to convert public folder edb to pst are as follows:
- Export all the public folder mailbox items such as mails, contacts, calendar, journals etc. to PST.
- Selective Public folder export to PST.
- Maintains the folder hierarchy of Public folders intact.
- Preview the Public folder EDB contents before export.
- Directly export Public folder EDB file to Office 365.
- Directly export Public folder EDB file to Live Exchange Server.