Using Microsoft Office 365 as your email provider doesn’t mean you can skip email backups. Although Office.com promises an uptime of over 99.9%, even 0.1% downtime can result in critical business disruptions. Planning how to handle your Office 365 backups is essential to ensure your data remains safe and accessible at all times.
Office 365 and Cloud email challenges
Since Office 365 is hosted in the cloud and not on your premises, you lose direct control over your data. Even though Microsoft provides email services, it’s your responsibility to manage and protect your data. You need to be aware of how inactive accounts are handled and ensure they are preserved according to your organization’s policies. Additionally, balancing legal requirements and compliance needs is critical for long-term data management.
Advantages of having local encrypted backups
Keeping local copies of your email data is a best practice that offers peace of mind. With data stored securely within your premises, you can access it whenever needed without dependency on cloud availability.
Key benefits of EdbMails Office 365 backup include:
- AES 256-bit encryption: Ensures your data remains secure at all times.
- Incremental backups: After the initial full backup, only newly added items are backed up, saving bandwidth and storage space.
- Quick access: Retrieve email data instantly when required.
- Efficient storage management: Incremental backups reduce unnecessary duplication and optimize resource usage.
An Office 365 backup ensures that your emails can be restored in any situation, even when Microsoft’s retention policies fall short during disasters.
Benefits in hybrid environments
If your organization uses a hybrid email setup—with both Office 365 and an on-premises Exchange Server—having a local backup simplifies data management. You can apply consistent backup, recovery, and e-discovery processes across all email systems. This unified approach reduces the training required for your team and streamlines disaster recovery, minimizing downtime and business interruptions.
Conclusion
Relying solely on Office 365’s infrastructure is not enough to ensure data security. A local encrypted backup complements Microsoft’s services by offering greater control, faster recovery, and robust protection against data loss. With EdbMails Office 365 Backup, you can be confident that your email data is secure, compliant, and always available when you need it.
Ensure your Office 365 plan meets all your business needs. Contact EdbMails to learn more about how our Office 365 Backup solutions can safeguard your email data effectively.
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