Businesses, especially in the corporate sector, are increasingly considering moving their email data to Office 365. While they recognize the many advantages of cloud migration, they are also concerned about hosting critical data outside their premises and ensuring its protection during disasters.
Microsoft Office 365 is responsible for maintaining server uptime and managing the underlying infrastructure. However, protecting and managing essential business data remains the user’s responsibility. At EdbMails, we’ve outlined the key reasons why Office 365 backup is crucial for businesses.
Why you need Office 365 backup
1. Accidental mailbox deletion
If a user account is accidentally deleted, this change is replicated across the network. A reliable Office 365 backup can restore the account to your Live Exchange or Office 365 server, preventing data loss.
2. Complex retention policies
Managing Office 365’s retention policies can be challenging. A local, encrypted backup provides easy access to data and ensures recovery when needed.
3. Internal security risks
Organizations often face threats from within. An encrypted Office 365 backup helps mitigate the risk of data being lost or tampered with by internal users.
4. External threats
Malware, ransomware, and viruses pose a global threat to organizations. With an Office 365 backup, you can restore mailboxes to a state before the attack occurred, ensuring business continuity.
5. Legal and compliance requirements
Backups ensure that mailbox data can be accessed during audits or legal disputes, helping organizations meet regulatory compliance requirements without disruption.
6. Hybrid deployments and migration scenarios
Whether you are migrating to Office 365 or managing users across Exchange and Office 365 environments, data should be protected equally, regardless of its source location.
Features and advantages of EdbMails Office 365 email backup
- AES 256-bit encrypted backup – Keep your data secure with advanced encryption.
- Private encryption key – Add an extra layer of protection by setting your own encryption key.
- Flexible storage options – Save backups on your local computer or network/shared drives.
- Incremental backup – Only new items are backed up, saving bandwidth, disk space, and time.
- Up to 30 versions – Keep multiple backup versions for better data recovery options.
- Highly compressed backups – Improve backup efficiency and reduce storage needs.
- Granular backup – Choose specific mailbox data like emails, contacts, calendars, and tasks.
- Easy setup – Configure backups in just two clicks using a user-friendly interface.
- Advanced filtering – Filter backups by date, subject, attachment, or sender to target specific data.
- Single or multiple mailbox backup – Backup one or many mailboxes from Office 365 easily.
- Support for Archives and Public folders – Protect archive mailboxes and shared folders.
- Guaranteed data safety – With EdbMails Office 365 Backup, you can be confident that your email data is secure and accessible whenever needed.
Conclusion
While Office 365 provides robust infrastructure and uptime guarantees, ensuring the security and accessibility of your business data is still a responsibility that falls on you. Implementing a trusted backup solution like EdbMails Office 365 Backup ensures that your data is protected from accidental deletions, security threats, and compliance issues, helping you focus on growing your business without worry.
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