Email communication is one of the common approaches to send information in business environments. It assists in collaboration, storage, task management, calendars, and planning, etc. So it is important to keep your data safe. Due to its role in all tasks, it is considered as a backbone of organizational communication. In this article, we are going to give some tips to protect your emails.
Some of the reasons that can cause threats to emails are:
- User errors
- Virus attacks
- Unintentional acts by unauthorized users
- Hardware failures
Tips to keep your emails safe
1. Implement a firewall
It is better to implement a firewall to control incoming and outgoing emails. It protects your PC against outside cyber attackers by shielding your network from malicious or unnecessary network traffic. It will block unauthorized access to private data. If you have implemented a firewall on your computer, it is possible to prevent incoming spam emails in certain cases. You have to take care of incoming emails to avoid corruption of email data files.
2. Install anti-virus software
Anti-virus software is used to protect your data from malware and cyber-criminals. It gives a notification when malware is detected on your system or network. Anti-virus identifies the threats and monitors the behavior of all programs and removes computer viruses. When you are using the internet to share information, infected files might corrupt your PC. To avoid this, you should install good quality anti-virus on your computer.
3. Backup the data
Email backup helps you to prevent data loss by allowing you to restore emails. Backup ensures that emails can be stored securely and retrieved at any time as per the requirement. Backups keep your data available for a long time and safe from disasters like system failure, data corruption, accidental data deletion, malware, or any virus attacks. So this is a simple way to keep your data safe against threats. Another very important thing is not to store the backup and source data in the same location. If there is a hardware failure, both the backup and source data are lost together, thereby ruining the entire concept of backup.
4. Create separate folders
We advise you not to store important incoming emails in the inbox folder. Create a new folder with the desired name to store very sensitive data. Follow this strategy to all emails. You can also archive important mails, backup and create a strong encryption for it.
5. Ensure your email folder size is as small as possible
It is better to distribute emails in a different folders to avoid complete data loss. It is a simple and cost-effective measure to protect your data against data corruption. When all the emails are stored in a single folder, it follows the concept of putting all eggs in one basket. A threat to one folder like a ransom-ware, threatens the entire system.
6. Use a strong login password
It is advised to use a strong password and change the password every month to protect your account and emails from hackers. It is easy to crack simple passwords and one must not write it down or store passwords on random PC’s. A good password must have upper case, lower case letters, digits, numbers and special characters. It must be easy for you to remember but hard for others to guess.
7.Use multi-factor authentication.
Multi-factor authentication is an extra layer of security feature which helps protect your account. Instead of just using your password to login to your account, you have to verify it even on you mobile phone to get access. So for example, if a hacker cracks your password, it is still not enough for him to break into your account without you physically verifying the login on your phone.
EdbMails software has data recovery tools, migration tools, and also backup tools. It supports very useful features to keep your data in an organized way and as per your requirement.
Exchange server recovery using EdbMails
As the Exchange server stores user’s mailboxes in the Exchange database file(.edb file), if there is any unforeseen event that causes Exchange server crash or data corruption, then you need to recover those data. With EdbMails it is easy to recover all data quickly with simple steps.
Apart from exporting your mailboxes to PST, it can directly migrate your mailboxes from EDB files to your new Exchange server or Office 365 without installing Outlook. It does everything automatically by saving your time and efforts in re-instating your organization’s email communication.
To know more about other products of EdbMails, please visit https://www.edbmails.com/pages/products.html