Best practices for migrating archives to Office 365

Many organizations experience difficulty in data management, as the volume and complexity of the information such as Emails, Documents etc. increasing day by day. It is stated that, three – fourth of an organization’s intellectual property is belongs to messaging system. Hence, the mailbox storage space is a considerable factor. In olden days, the storage space was very expensive. If you want to store more data, either you needed to spend lot of money or you had to free up the space by deleting the data to make room for the new content. In addition to this, you could also save your email data in Outlook PST files. But nowadays, these are all not acceptable solutions if you have data loss and security concerns. That is the reason Email archiving is so important.

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Back then, there were so many dedicated Email archive solutions available in the market. So that it was possible to have a separate repository to access the Emails. This in turn helps to maintain the better performance. Though it provides separate offline storage, we cannot say that the data will be secure. For the time being, organizations are looking for secure cloud storage as its price becoming less and provide high security for the data. That is why; Migration of archives to Office 365 becomes very prominent.

Migration of archives to Office 365

• With few Archive solutions, it is possible to directly access the archived data from the user mailbox using some shortcuts. So, it is very hard to differentiate between archived and live mailbox items except the icons which are used for both. And the problem occurs while migrating archives to Office 365 since Office 365 cannot recognize these shortcuts. Due to this, possible break down of these links happens and all the shortcuts become inactive.
  To overcome this problem, it is better to perform migration of both archive and live mailbox items as a single operation. It helps to retain all the shortcuts.
• Outlook PST files, though it is not considered as an archive, a brilliant option to store the data offline. But they are not secure. Possibility of data loss, vulnerability is very high since it is an outlook data file it is stored in any individual machines of an organization. And any dangerous issues can be caused due to vulnerability of these offline PST files.
  Solution for this problem is to migrate your PST files to Office 365. EdbMails PST to Office 365 Migration tool makes this task easier.
• Public folders are not recognized as archives. But it can store plenty of data as the archives do. It can store the data such as business records in a hierarchical structure. It provides shared access and effective way of collecting, sharing and organizing the information among the people who have the access to public folder in an organization. Since the public folders contain business critical data, it is better to move them to Office 365. But, in case of public folders there are some limitations in terms of volume and numbers. For that reason, it is better to go ahead with Office 365 groups. Because these groups are having similar characteristics as the public folders have. Also, enable you to easily collaborate a set of people and share a set of resources within the group.

Scalable and High performance Office 365 migration

EdbMails – Office 365 Migration can accomplish your existing Office 365 tenant to another Office 365 tenant migration project effortlessly.