Every individual business organizations facing most common question that, whether to choose Office 365 or Hosted Exchange Server for their Email system. Generally, this question arises because, the purpose of these two services is same. The organizations running their own business need to consider so many factors while choosing an Email service such as security, limitation of the resources, cost, performance, features, maintenance and so on. Even though each of the services having their own limitations, advantages and disadvantages,Office 365 is the best solution that can satisfy most of the organization’s requirements.
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How Office 365 is more advantageous to Exchange server?
- Packaged Service
Office 365 is a subscription based service. Based on your requirement you can choose any plan of your choice. And each plans come up with a different features along with email service with a flexible price. With office 365 Email plan you will get entire office suit, which includes Word, Outlook, Excel, Power point etc. and other services included such as Exchange, One Drive, Share Point , Skype, Yammers and so on. This again depends on the plan which you have chosen. Some Office 365 plans also provides the features such as Calendars and Contact management along with the email service. - Flexible Cost
If you choose office 365, you will get a lot of advantages in terms of Cost.You no need to spend extra money for the Hardware, license, Security, Installation, configuration, Maintenance etc. But in case of Exchange server you have to spend lot of money for all these. - Storage
Office 365 offers 50 GB of Email storage for each user. With the plans such as Office 365 Enterprise E3 and E5 you will get 100 GB of Email storage.Comparing to other providers, this is the larger storage provided. It is possible to sync this storage space with the other devices such as Tablets, Smartphones and PCs using ActiveSync. - Pay as you go
One of the most advantageous features of the Office 365 is,its “Pay as you go” Model. Since it is a monthly payable service, it avoids lot of up-front costs and it often provides flexibility to your business.Based on your need only you can purchase as many licenses as you want. If you want to expand your business and increase or decrease the number of users, you just change your plan and get more features. - Accessibility
You can install Office 365 with any plan in more than one device like smartphones, PCs, Tablets etc. It provides a single point of accessibility for all your services such as SharePoint, Skype, One Drive etc. You no need to remember different login credentials for all the devices where you have installed Office 365. And it can be accessed from anywhere with the help of internet connection. - Maintenance
Maintenance is very easy in Office 365 as all the maintenance and support activities are handled by Microsoft. That in turn reduces the maintenance cost. Where as in Exchange server it is very hard to fix some of the issues such as configuration issues, server issues and so on. And need enough time for trouble shooting and have to spend lot of money for fixing. - Automatic Upgrades
Microsoft provides automatic upgradation. With this facility you will always be having the updated solution for your email. And you will quickly adopt the changes and can enhance your business. This in turn reduces the management cost. Where as in Exchange Servers, which goes offline fora long and causes unavailability. This will increases the IT management cost. - Security
Guarantees excellent Security and functionalities, as it has signed Business associate agreement with Microsoft. Moreover, Microsoft is a trusted name ever in IT. So no need worry about the data loss or unauthorized access to your email data. It also includes more security certifications and compliances. Where as in Exchange servers it often add up the cost to the business.
With this article we are not conveying that Office 365 service is best and the Exchange Server is worst. Because both have their own advantages, disadvantages and even the limitations. But you have to choose the best one based on your business requirement.
Scalable and High performance Office 365 migration
EdbMails – Office 365 Migration can accomplish your existing Office 365 tenant to another Office 365 tenant migration project effortlessly.