Although very few are aware of it, Office 365 provides a nifty tool to create auto signatures or disclaimers for all users centrally. This can be a great way to personalize emails or meet regulatory compliances with legal disclaimers. Here we shall see how to add auto signature using Outlook web App in a few quick and easy steps.
FREE Email Signatures & Disclaimers For Office 365 and Exchange On-premises
Office 365 email signatures manager allows you to centrally manage email signatures and deliver your brand consistent email signatures company-wide.
Read More
Steps for Auto Signature in office 365
The Office 365 Outlook Web App is capable of automatically adding text or html or even image signatures – let’s see how it’s done.
- Login to office.com with your office365 account
- Click the dots on top left corner and select “Admin” – this will take you to the Admin center
FREE Email Signatures & Disclaimers For Office 365 and Exchange On-premises
Office 365 email signatures manager allows you to centrally manage email signatures and deliver your brand consistent email signatures company-wide.
Read More
Click “Show more” from the left sidebar
FREE Email Signatures & Disclaimers For Office 365 and Exchange On-premises
Office 365 email signatures manager allows you to centrally manage email signatures and deliver your brand consistent email signatures company-wide.
Read More
Expand “Admin centers” and click “Exchange” to bring the Exchange admin center
- Goto “mail flow” and “Create a new rule” by clicking the “+” icon
FREE Email Signatures & Disclaimers For Office 365 and Exchange On-premises
Office 365 email signatures manager allows you to centrally manage email signatures and deliver your brand consistent email signatures company-wide.
Read More
In the ‘new rule’ window
- Enter any name for the new rule.
- Choose [Apply to all messages] in *Apply this rule if…
- Choose ‘Append the disclaimer…’ in *Do the following…
- Choose ‘Select one…’ option and select ‘wrap’ from the specify fallback action window that pops up
- Select “Enter text..” and key in your desired signature. Note: The field also supports HTML tags so be sure to make use of that.
FREE Email Signatures & Disclaimers For Office 365 and Exchange On-premises
Office 365 email signatures manager allows you to centrally manage email signatures and deliver your brand consistent email signatures company-wide.
Read More
Now you can send a test mail and see if it worked
Wrapping up
So for those of you who were wondering whether or not office 365 supports centralized signature management, this blog provides a simple yet effective guide to enable automatic signatures on all outgoing mails in Office 365. If you want to know in what ways Office 365 is advantageous over an exchange server you can check this article.